When the order comes from down the hall, you don’t need a card swipe.
Most of what your shop produces is paid by a department, not a credit card. GraphX Pay supports that internal-purchasing model directly — chargebacks and recharges to budget codes, approval flows, and department-level controls — instead of forcing a merchant transaction onto money that never leaves the institution. And where a unit does sell to the public, the card, ACH, and wallet rails are right there.
Quote
Estimate sentDeposit
Pay-by-textProduce
On accountInvoice
Auto-generatedReconcile
Booked & clearedEvery status carries its payment context with it — no re-keying between a workflow tool and a separate gateway.
Bill the department, not the card network
An internal job doesn’t need to clear a card processor — the money stays inside your institution. GraphX Pay treats internal purchasing as a first-class flow: a department places the order, the cost recharges to their budget, and the entry is ready for your finance system. No surcharge, no swipe, no pretending an internal transfer is a sale.
Chargebacks & recharges
A department places the order and the cost recharges to their account — an internal transfer, not a card transaction, with the full reference stored against the job.
Budget codes on the order
Capture the fund, department, or budget line at order time, so the charge lands where your finance team expects it and year-end ties out without detective work.
Invoices that hand off clean
Generate an internal billing document on workflow status — proof approved, order delivered — ready for the handoff into your institution's finance system.
Controls that match how your institution actually approves spend
A department head signs off, a budget line gets charged, and finance needs the paper trail to tie out at year-end. GraphX Pay carries that structure inside the workflow, so an internal order follows the same rules your institution already runs on.
Approvals & sign-off
- Approval flow before an order proceeds
- Department-level controls on who can spend
- Order tied to the requesting unit
- No charge moves without the right sign-off
Department financial controls
- Account and balance model per department
- Budget codes captured on the order
- Per-department method and terms
- Spend visible by unit, not buried in one pile
The paper trail finance wants
- Every recharge logged with a stored reference
- Reconciliation in one screen, not four statements
- Handoff into your finance system already wired
- Year-end that ties out the first time
When a unit sells to the public, the card rails are already there
A campus store, an event printing counter, a parents’ or alumni order — sometimes a unit genuinely takes payment from the outside. For those, GraphX Pay’s card, ACH, and wallet rails run on Everyware’s Payments-as-a-Service platform (PCI DSS Level 1 and SOC 2), so card data never lands in your systems. Internal recharges and outward sales live in the same workflow, each handled the honest way.
Cards, ACH & wallets when you need them
For the campus store or public-facing counter, accept cards, ACH, and Apple Pay or Google Pay — the same unified payments view as your internal flows.
Card data stays off your systems
Outward sales process on Everyware's PCI DSS Level 1 and SOC 2 platform, so sensitive card data never touches the institution's network.
Internal and outward, one workflow
A recharge to a department and a sale to the public live side by side in the same screen — each settled the way it actually should be.
Pay only for what you actually process
Internal recharges carry no card-processing cost. You pay merchant economics only on the outward sales that genuinely run on the networks.
Show us what you pay your current processor for the outward-facing side today, and GraphX Pay will match it or beat it — while the internal recharges that make up most of your volume carry no processing cost at all.
See it run for your shop.
Tell us how you collect money today — quotes, deposits, terms, refunds — and we’ll show you how Pay folds into your workflow.
Talk About Your Payment Flow →