Invoices that bill when the job says so.
Print rarely invoices the second a cart submits. GraphX Pay generates the invoice when your workflow hits the moment that matters — proof approved, order shipped — with recurring billing for retainers, sales tax that recalculates on changes, and books that match the floor.
Invoice GX-10428
Northgate Print Co. · Net 15
Total due
$2,210.00
The invoice fires off the job, not the cart
A web cart bills the moment someone checks out. Your shop doesn’t work that way — the deposit comes at the counter, the balance comes when the order ships, the retainer bills on the first. GraphX Pay ties invoicing to your workflow status, so the bill goes out at the right step every time.
Proof approved
The moment your customer signs off on the proof, the balance invoice can generate on its own — no waiting for someone to remember to send it.
Order shipped
Tie the invoice to fulfillment, so the bill goes out when the order leaves the floor — not before the work is done, not days after.
Recurring on schedule
Retainers and managed-print programs bill on the date you set, every cycle, with the receipt emailed automatically.
Retainers that bill themselves, files that release on payment
Managed-print programs, standing orders, and monthly retainers shouldn’t need a reminder on your calendar. They bill on schedule, the receipt emails itself, and download permissions open the second the balance clears.
Recurring & subscription billing
- Retainers and managed-print programs
- Standing orders billed on schedule
- Card-on-file charged automatically
- No monthly chasing or manual re-keying
Download permissions & emails
- Files release the moment a balance clears
- Automated email triggers on send and receipt
- Branded receipts your customer recognizes
- Reminders that go out without you lifting a finger
Sales tax & changes
- Sales tax recalculates when a line changes
- Adjustments reflected on the same invoice
- Correct totals before the bill ever sends
- No re-keying the math by hand
Refunds and reconciliation that survive an audit
When a line changes, the sales tax recalculates. When you issue a refund, it’s logged against the original charge. When the bookkeeper asks where the dollars went, the answer is in the same screen — not three statements and a spreadsheet. The handoff to your accounting system is already wired, so the books match the floor.
Refunds logged against the charge
Every refund ties back to the original payment with a stored reference, so a credit weeks later still has a clear paper trail.
Reconciliation in one screen
Payment status, references, and adjustments live together — when the books are questioned, the answer is one place, not four.
Sales tax that recalculates
Change a line and the tax follows. The total your customer pays and the total you book are always the same number.
Accounting handoff already wired
Invoices, payments, and refunds flow to your accounting system without a second entry, so month-end ties out the first time.
GraphX Pay processes on Everyware’s Payments-as-a-Service platform — PCI DSS Level 1 and SOC 2 — so the references behind every charge and refund are stored on infrastructure built to be audited.
More in GraphX Pay
Pay by text
Text or email a secure payment link and your customer taps to pay from their phone — the deposit can clear before the proof goes out.
See pay by textAccounts & terms
Card-on-file for repeat B2B accounts, a real credit-application flow that ends in an approved limit, and one unified view across every method.
See accounts & termsSee it run for your shop.
Tell us how you collect money today — quotes, deposits, terms, refunds — and we’ll show you how Pay folds into your workflow.
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